General Information

AGRESSO product groups

AGRESSO consists of the following product groups:

§ Common

§ Financials

§ Project

§ Human Resources

§ Logistics


All product groups and modules are integrated with each other.



General features

§ A single database may be shared between different companies, each with its own specific accounting and management requirements. At head office level, data from each separate company can be consolidated to provide a picture of the organisation as a whole.
§ The functionality and windows are organised into a menu system. Navigation between different windows is achieved through the main menu. There is support for users who prefer to use the keyboard without the mouse, with each function key allocated to a command. For mouse users the most commonly used commands may be accessed directly using the Toolbar.

§ User access may be controlled. Only the windows the user has authorisation to use will be displayed in the menu system. The user’s degree of access (read, update, insert, delete) within each window is defined. In addition, control may be used to prevent users from seeing sensitive data held within the system. AGRESSO System Administration is used to control user access throughout the system.
§ AGRESSO’s on-line field help lets users look up allowed data values.

§ The user documentation is available on-line.
§ Enquiries and reports may be run with generalised criteria through the use of wildcards.
§ The advanced enquiry function allows users to construct their own custom enquiries. Users may choose which information (types and values) will be used in the search, the sorting order of the results and whether subtotalling will be used. Users may also write alternative column titles. Each enquiry may be saved as a template and displayed in the menu system for later use.

§ AGRESSO’s use of modern relational databases enables you to use applications such as Microsoft Excel® directly against the database for enquiries and reporting.
§ In the design of AGRESSO, emphasis has been placed on keeping frequently used tables small and on ensuring that they do not grow uncontrollably over time. In AGRESSO Accounts Receivable/Payable, outstanding customer and supplier invoices are stored separately.
§ Balance tables may be defined or redefined according to user requirements. Balance tables may be updated by a background process (the transaction server AGRTPS) or by server processes ordered by the user.

§ The user can choose the language used in AGRESSO windows and reports.


Logging in to AGRESSO

To gain access to AGRESSO you must login using your user name, company code and password:

§ Write your user name and the two-character company code using the Tab key to move between the fields.
§ Next you must enter your password. The password will not be displayed on-screen.
§ Press Enter to login to AGRESSO.



If you are a registered AGRESSO user you will login successfully and the main menu will be displayed, showing a list of modules to which you have access.


Window types in AGRESSO

The windows used in AGRESSO can be classified into two main types: windows with single fields and windows with table fields.

Single field windows

These windows consist of fields where only one value can be used at a time.
An example of a single field window is the Company tab in the Company information window in AGRESSO Common.

Table field

A table field is a window where you can register, maintain and enquire about several occurrences at a time.
An example of a table field is the Chart of accounts window in AGRESSO Common.


Using wildcards in AGRESSO

When searching for existing data in AGRESSO you may use wildcards to specify generalised search criteria. When using the simple search mode in table field windows, this technique may prove useful: wildcards may be used to specify all existing values or partially restricted values. Wildcards are used in the same way in both on-line running of AGRESSO and ordering reports.

Wildcards - alphanumeric fields

* This is the general wildcard. This wildcard will accept any value as a valid match (i.e. searching with 7* will find all accounts beginning with the number 7, while a search conducted with just the wildcard * will find all values).
? This is an alphanumeric wildcard that will find any single character. For example, this wildcard might be used in a simple search over cost centres such as 1?10.
[ABD] Using square brackets will search for any occurrence of the character(s) listed within the brackets. For example, using a wildcard 3[01]* would find all values starting with 30 and 31.
[A-N] Square brackets and a hyphen can be used to search for any occurrence of a range of values. The example shown will find all occurrences beginning with the letter A to N.


These wildcards can be used in combination if required.

NOTE

The ORACLE database will not allow the use of square brackets in wildcards.


Printing from windows

Regardless of which window you are using in AGRESSO you can print information from the window using the Print command on the File menu.

The Print command can be used to print AGRESSO’s windows or information contained within them.

Printing from a table field

When you choose Print from a table field in AGRESSO, a separate window will appear.
If you choose Yes the whole of the search results will be printed out (this may be considerably more than is displayed in the window).
If you choose No you will only print the contents of the active window.


AGRESSO Browser and Analyzer

AGRESSO Browser and AGRESSO Analyzer are modules in AGRESSO. These two modules give you further possibilities to expand AGRESSO’s already strong enquiry and reporting possibilities.

In AGRESSO Analyzer you have drill down possibilities so that a simple keystroke will produce an analysis of the different components of a total/amount.

AGRESSO Browser gives you expanded possibilities for the selection of data. You can also combine data from other data sources. There are also many formatting possibilities for enquiry results, e.g. fonts, headings, colours, etc.


AGRESSO Graphic Presentation

AGRESSO Graphic Presentation is a module in AGRESSO. You access this module by choosing the Chart command on the Data menu. You can display all table field windows which contain a numerical column, either number or amount, in graph or diagram form.